Factors to Consider Before Choosing an Email Hosting Service
Factors to Consider Before Choosing an Email Hosting Service

For years, email has been the most widely preferred source of communication for businesses of all scales. An email and collaboration software aids in keeping the administrative costs down for a business. Email hosting helps with this, though it isn’t very easy to find the right one from the thousands of email hosting services in the digital market. 

Many web hosting Dubai providers also offer email hosting services. However to determine the right email hosting solution, certain factors need to be taken into account. Here are five factors that you need to look into before choosing an email hosting service.

Ease of use

You will need full control of your email environment. However, you will still need some technical assistance occasionally. The best services offer 24/7 technical support over chat, email and phone. 

Apart from control, the interface should also be easy to use. For small businesses, good email interfaces can be of great help in completing administrative tasks on time. 

Compatibility

An email hosting solution that’s also compatible with web-based applications and mobile devices can add to the benefits. From a business perspective, synchronization is critical. Enterprise-level syncing through the email hosting service makes it easy for employees to collaborate using shared calendars and tasks. Accessibility on all major browsers and handheld devices is recommended. 

Flexibility

A reliable email hosting service offers you the flexibility of choosing only those email options that you need for the business, rather than charging you extra for features that you won’t need. The service provider should give you options of a basic package to get you started and familiarized quickly if you just started your business. 

Once the business starts to grow, the service should adapt to that growth. It should be flexible enough for you to expand with more features without having to migrate to a different hosting service. 

Security

Security for the email content is top priority. There is a risk of huge loss because of hacking through email. Normally, smaller businesses don’t experience that kind of security breaches a lot. But the risk is still present. 

The email hosting solution you choose should feature advanced security tools to protect all the sensitive information. Key security features should be anti-spam, anti-malware, data loss prevention and emergency backup. 

It’d be best if the service provider maintains security certifications and sticks to the standard regulations. They should be to monitor the servers 24/7 and should be ready at all times to deploy quick disaster recovery techniques if necessary. 

Availability

Downtime of email affects a business too just like that of a website, as emails play a key role in business productivity. The hosting service you choose should keep you connected all the time. Apart from this, users should be able to access the email environment on their handheld devices. 

Archiving

Even if the hosting provider delivers adequate storage in their service, it still won’t be any good if there is no archiving. You should be able to properly archive messages that would be of use in the future rather than combing through a stuffed inbox to find those messages. 

Many hosting solutions offer auto-archive and auto-backup features which you can use to archive older messages and backup those messages respectively. 

The email hosting provider should be working to improve the services over time. Reputed hosting providers update their services regularly and performs audits to identify vulnerabilities and fix them. Considering the aforementioned criteria will help you find an email hosting service that meets all your needs.